Business Email Hosting: What, Why & How?
The most successful companies on the planet have one thing in common – they’re always looking for ways to make their lives easier. This includes automating processes, adopting Microsoft Office 365 and switching to business email hosting.
The latter is especially crucial for organisations that prioritise communication and professionalism. However, despite being low-hanging fruit and super easy to implement, it’s often overlooked.
Want to learn more? Keep reading as we explain everything you need to know about business email hosting.
What is business email hosting?
Business email hosting allows users to send, receive and store information on a shared or dedicated server.
With shared hosting, multiple businesses use the same server, which is cost-effective but less secure. In contrast, dedicated servers are designed specifically for your organisation, providing enhanced security and reliability.
Whatever you choose, business email hosting is a premium solution that’s significantly different from free services. Most importantly, you’ll benefit from increased storage and customised domain names (more on this coming up).
Why should I choose business email hosting?
Business email hosting is a simple but effective way to boost the 3 Ps – professionalism, productivity and protection.
Professionalism
With business email hosting, you can customise domain names and email handles. So, instead of “@hotmail.com”, it’ll be “@[insertbusinessname].com”.
It’s only a small change, but one that strengthens credibility and brand cohesion. Of course, you’re more likely to trust correspondence from someone formally linked to a business. Plus, internal and external communication are much easier when everyone follows the same email format.
Productivity
Above all else, business email hosting promotes productivity.
Firstly, it offers more storage, so users won’t have to waste time deleting emails and tidying up their inboxes. Plus, you can send larger file attachments, which also means you can bypass lengthy WeTransfer uploads.
Next, it tends to be more reliable, partly thanks to the superior customer support. A knowledgeable team will be on hand 24/7 to answer your questions and solve issues as they arise, removing the pressure from your internal IT department.
Protection
Lastly, business email hosting is more secure thanks to advanced safety features like anti-virus scanners and spam filters.
Not only will this help you comply with data protection laws, but you won’t lose important information in piles of junk newsletters and phishing scams!
How to switch to business email hosting
Luckily, switching to business email hosting is easy when you use a trusted provider. Simply choose a package, contact the support team, and they’ll help you every step of the way. You’ll typically be advised to do the following:
- Delete all the emails you don’t want to keep.
- Save everything you need to a local inbox folder (which will be provided by the host).
- Download everything from the local inbox folder to your new email once it’s set up.
Get started with business email hosting today
At Swift Internet, we offer several comprehensive business email packages to support your daily operations. If you want to learn more, please contact us today. Call 03330 347500 or email sales@nullswiftinter.net.