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Moving to Office 365: The Pros & Cons

Searching for ways to level up your business? You might be considering moving to Microsoft Office 365. According to recent research, around 80% of Fortune 500 companies use the cloud-powered platform due to its superior productivity and collaboration features.

But how do you know if it’s right for your organisation? Keep reading as we highlight some of the pros and cons to help you decide.

What is Microsoft Office 365

Microsoft Office 365 is a powerhouse platform that combines the latest productivity, collaboration and cloud-based services. You pay a subscription to access incredible benefits (more on this later), such as 1 TB of OneDrive cloud storage and exclusive upgrades.

On top of this, Microsoft Office 365 offers a wealth of exciting applications that revolutionise how businesses operate. Some of these include:

  • Microsoft Word
  • Microsoft Outlook
  • Microsoft OneNote
  • Microsoft Teams
  • Microsoft Planner
  • OneDrive
  • Microsoft Excel
  • Microsoft Authenticator
  • Microsoft PowerPoint
  • Microsoft Dynamics 365
  • Microsoft Whiteboard
  • Microsoft Stream

Pros

Remote access

One of the biggest draws to Microsoft Office 365 is the ground-breaking collaboration features. You can access files any time on any device from anywhere in the world. What more could you want or need?

Plus, Microsoft Teams, Microsoft Whiteboard and PowerPoint Live allow real-time interaction, so you can easily work with your international colleagues.

Scalable

Another huge perk for businesses is scalability. Microsoft Office 365 supports up to 300 users, so you don’t have to change systems as you hire more employees.

It’s also pretty straightforward to change how you work. For example, if you don’t have the time for in-person client meetings any more, you can move everything online with Microsoft’s seamless virtual conference software.

Subscription-based

To access Microsoft’s exceptional features, you simply pay a monthly or yearly subscription fee per user. You only pay for what you need – and you don’t have to cover an enormous up-front cost.

Best of all, you can find plans for every budget. Our email hosting and collaboration products start from £12.49 per user/month.

Cons

Reliability

Microsoft Office 365 is a cloud-based service that requires a good internet connection. Without it, you won’t be able to access shared documents and programmes.

However, most apps have delayed synchronisation, so you should be able to access the platform when you’re in an area with better coverage.

Too many features

Finally, some people argue that Microsoft Office 365 simply has too many features. Most of them never get used, so why waste your money? It’s a fair criticism but one that’s easily solved.

We suggest reviewing your package periodically to ensure you have the right one for your business. One of the best things about a subscription model is you can usually cancel at any time and reinvest in a more suitable service.

Is Microsoft Office 365 right for my business?

Is moving to Microsoft Office 365 right for you? It depends. Most organisations will benefit from the superior productivity tools. Others might want to wait until there’s more of a need. In our opinion, it’s a valuable platform that will benefit all businesses sooner or later.

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